Usage Metrics
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The usage metrics audit consolidates report access data, providing an aggregated view instead of showing each access individually.
This audit is highly valuable for governance and portal monitoring, helping to identify which users are actively engaging with the portal, which reports are being accessed, and which are no longer in use.
The usage metrics audit consists of six tabs:
Most Active Users
Least Active Users
Inactive Users
Most Accessed Reports
Least Accessed Reports
Never Accessed Reports
Displays a ranking of the 20 most active users over the past 7 days, i.e., those who accessed the most reports during this period. To appear in this ranking, a user must have accessed at least one report.
The platform also provides access data for the last 7, 30, and 90 days, as well as the date of the user's last report access.
As with all system screens, filtering is available through the gray bar. Since the fields are numerical, you can also filter by quantity, such as using “> 20” to display only users with more than 20 accesses.
In the Details section, you can view all report audit logs, allowing navigation through all reports accessed by the user in the viewing portal.
Displays a ranking of the 20 least active users over the past 7 days, i.e., those who accessed the fewest reports during this period.
Similar to the "Most Active Users" tab, the platform provides access data for the past 7, 30, and 90 days, as well as the date of the user's last report access.
Inactive users are those who were created in the portal but have never accessed any reports. These accounts are strong indicators of users who may require review.
Since billing is based on the number of users, it is essential to evaluate whether keeping these users active in the system is necessary to optimize costs
Displays a ranking of the 20 most accessed reports over the last 7, 30, and 90 days.
You can sort the column in ascending or descending order to better analyze the data.
The same insights available for users are also provided for reports. You can view the most accessed, least accessed, and never accessed reports.
As with all system screens, filtering is available through the gray bar. Since the fields are numerical, you can filter by quantity, such as using “> 20” to display reports accessed more than 20 times.
In the Details section, you can view all users who accessed the report and apply filters, making it easier to search by user.
This is the inverse view of the "Most Accessed Reports" tab. It lists the 20 least accessed reports over the past 7, 30, and 90 days, including the date of the last access.
These are reports that have been imported into the platform but have never been accessed by any user.
This is a strong indicator to assess whether these reports are still relevant to keep in Power BI Service. Often, some reports are maintained but take a long time to update, even though no one is accessing them.
This issue could also be related to permissions. For instance, when a report is imported, permissions may not have been granted to users, resulting in no one viewing the report.
It is worth analyzing these cases to determine whether the permissions are correctly set or if the report is truly not being accessed.
One of the key advantages of Power Embedded is its ability to provide visibility for all imported reports, regardless of whether they are in a single workspace or distributed across multiple workspaces.
With Power Embedded, you get a unified and centralized view of both user and report access
