How to configure the workspace
To be able to import Power BI reports into Power Embedded, you will need to do two things in the workspace:
Change the Workspace capacity to Premium capacity (Microsoft Fabric or Power BI Embedded).
Add the created Service Principal (Power Embedded user) as an administrator of the workspaces from which you want to import reports (can be more than 1).
To change the Workspace capacity to Premium capacity (Microsoft Fabric or Power BI Embedded), access the workspace and click the "Workspace settings" button.
If your screen is too small, click the 3 dots and select the "Workspace settings" option.
In the screen that opened, click the "License info" menu, then choose one of the Premium licenses below:
Premium capacity (Discontinued and replaced by Fabric)
Embedded (Power BI Embedded)
Fabric capacity (Fabric)
Trial (Fabric Trial = F64)
The choice of license will depend on the type of license contracted and available in your environment.
The Premium capacity option will only be available if you have a Premium capacity available in your environment, just as Embedded and Fabric capacity will also only be available if you have at least one resource of those types created in Azure.
In addition, your user must be configured as a Capacity administrator for this resource in Azure.
The Trial option will only be available if your user has an active Fabric trial.
In the "License capacity" field, select the resource you created earlier from the list.
Click the "Select license" button at the bottom of the page.
From this moment on, this workspace is now on Premium capacity and associated with the Power BI Embedded or Fabric resource.
If you pause this resource, the Workspace will become inaccessible, even when using a Pro account and accessing it directly through the portal. Datasets will also not update and will return errors when trying to update if the capacity is paused.
The last step is to add the Power Embedded user to the Workspace.
To add the Power Embedded user (PowerEmbedded-App) as an administrator of a workspace, access the workspace, click the 3 dots, and select the "Manage access" option.
Click the "+ Add people or groups" button.
Search for the name of the application created earlier (PowerEmbedded-App) and remember to change the access level to "Admin". After that, click the "Add" button.
Done! Power Embedded now has access to this workspace. Repeat this for all Workspaces from which you want to import reports.
To configure capacity in the Azure portal, see Capacity Configuration.
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