How to import an external report
1. Introduction
Power Embedded was designed to support Power BI reports, including paginated reports, dashboards, and traditional reports.
In addition to these types, Power Embedded also supports importing external URLs, which opens up endless possibilities to centralize the management and visualization of reports from different tools on a single platform.
You can even use this feature to securely and auditably share files among your company's employees.
2. How to import an external web report
To use this feature, go to the Reports page and click the Import > Web Report button.
Enter the name of the report or file that will be shown in the report portal and provide the original access URL.
Many services and websites, such as Canva, Slideshare, and others, block by default the display of their content inside another site (such as Power Embedded), but they provide a button or option to generate a shareable (embed) link that is allowed to be embedded in other sites. If you try to import a URL and receive an error message when trying to view it in Power Embedded, check if there is an option to generate this shareable link in the service you are trying to embed.
After importing this external URL, the report will be available on the reports page like any other Power BI report you have already imported.
All features will be available (except RLS), such as user permissions, groups, choosing a thumbnail image, and audits.
3. How to import a file from the Web
Even files can be accessed using this feature, such as a PDF document hosted on a OneDrive account or on SharePoint.
4. Open in a new external tab
The "Open in a new external tab" option serves 2 scenarios:
When clicking on the external report, it is useful to always open a new browser tab.
The server hosting the page or file does not allow content embedding and the connection is refused when trying to use the Web Report feature, and there is no option to generate a shareable link. By enabling this option, the report will open in a new tab and this problem will not occur.
5. Viewing external reports in the Reports portal
An external report appears in a separate category in the report portal, as shown in the image below.
External reports, links, or files can be viewed normally.
Report security and RLS in this format are handled using browser session cookies, where you will need to be logged in to the service you are trying to embed to correctly display the data in Power Embedded and have security filters applied.
File viewing follows the same format and standard as external reports.
Power Embedded does not host or import the files you want to display on the platform using this import. Therefore, you will need to host these files in an external location such as OneDrive, FTP, or SharePoint.
6. Auditing external web reports
Access audits are applied normally to external reports, just as they already work for other types of reports.
We hope you make great use of this new feature and happy analyzing!
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