# Report subscription The report subscription is a feature that allows users with the appropriate permission to configure automatic sending of reports by email based on a defined schedule. This feature is a powerful tool to ensure that important information is delivered consistently and on time, facilitating data analysis for users who prefer to receive information by email without needing to access the portal.
### Report Subscription Management In the report subscription management menu, you can see which reports have active subscriptions and track how frequently those reports are sent. This feature provides a detailed view of existing subscriptions, making management and oversight easier, and ensuring you are always up to date on the subscriptions that have been created.
Additionally, in this same menu, by clicking **Actions**, you can remove report subscriptions and edit existing information. ### How to Create a Report Subscription To create a report subscription through the reports portal, the user must have the "Can manage email subscriptions" permission enabled in their profile or group. By clicking **File > Subscribe to Report**, a screen will appear where the user can configure the report subscription. On this screen, you can set the subscription name and fill in the email fields, including the subject that will be displayed to the user and the message in the email body. Additionally, you can add recipients, allowing the inclusion of multiple emails separated by commas (make sure the emails are registered in the portal and have access to the report). You can also choose the report format, which can be PDF or PowerPoint, and configure the date parameters for the subscription, specifying the frequency and sending dates.
When configuring your report subscription, you need to save it and enable the rule for it to work as planned. To do this, check the corresponding checkbox, which will turn blue when activated. After completing these steps, your subscription will be successfully created. **Important points about the report subscription.** * All recipients must be registered in the portal and have access to the report. * When clicking save, don't forget to enable the subscription. * If the report uses Row-Level Security (RLS), the configuration must be correct to ensure data is properly filtered for each recipient. ### Row-Level Security (RLS) Support If you use the report subscription feature in Power Embedded and need to ensure security with RLS (Row-Level Security) rules, then this feature is for you. Power Embedded now offers a robust solution for this. This functionality, known as *Data-Driven Subscription*, enables report distribution that respects data security rules in a more secure manner. ### How RLS Works in Report Subscription The system creates an individualized report for each user based on the configured RLS rules. This means that each report sent by email is specifically filtered to show only the data the user is authorized to see, as defined by the RLS. With Data-Driven Subscription, security is guaranteed by generating files for each recipient. This ensures that RLS rules are applied rigorously, both in the report content and in access to the file received by email. ### Report Subscription with RLS vs *Dynamic Subscription* In Power BI Pro, this analogous functionality is called *Dynamic Subscription*. In this approach, the administrator configures a data filter for each user, but the security is not as robust as that of Power Embedded. This happens because, although the report sent by email is filtered according to the applied filter, users can still access the report directly in the Power BI service and view all data, depending on the permissions granted. In Power Embedded, the RLS applied to the report subscription is the same one used to filter data when the user opens the report normally. The user cannot see the data without the RLS. --- # Agent Instructions: Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter: ``` GET https://docs.powerembedded.com.br/en/administration-portal/reports/report-subscription.md?ask= ``` The question should be specific, self-contained, and written in natural language. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.